Outlook is a powerful email tool that powers the web version of Gmail. Here are some of the non-obvious features of this monster that you might find useful.
A preview of each is available in the message list. You see the sender's address, subject, and the first line of body text. The last parameter is configurable. To do this, open the "View" tab, find the "View message" button and select the required number of lines. You can, if you wish, turn off browsing altogether to save space. Outlook will also ask if you want to apply the setting to this folder only or to all mailboxes.
If you have several accounts in Outlook, you can select one as the main one so that the corresponding folder will open when you start mail. To do this, click "File" → "Options" and in the window that appears, select the "Advanced" tab on the left panel.
In the Getting Started and Stopped Using Outlook section, click the Browse button. In the "Select Folder" dialog box, find the account you need and select "Inbox" or another desired folder. It will now open when you start Outlook.
If you often search for letters by typing the same words and expressions into the search bar, you can simplify your task. Outlook supports search folders, or. Customize them, and you can forget about manual sorting of correspondence.
Go to Folder tab → Create Search Folder. In the window that appears, you can select a search folder from templates provided by Outlook, or create your own. For example, the Unread Mail search folder will show all messages that you have not opened, no matter where they are or what accounts they belong to. Emails will not be moved anywhere: only links to them are displayed in the search folders.
If you are not satisfied with the Outlook templates, select Create Custom Search Folder at the bottom of the list. Click Select. Then enter a name for the folder, click "Conditions" and specify the criteria for selecting messages into it.
This function deletes redundant messages in the selected folder. Redundant copies are cited copies of your letters. To test the function in action, right-click on the folder containing the duplicate and copy messages and select "Empty folder".
You can specify which messages are considered redundant. To do this, select File → Options → Mail → Clean Up Conversation. Here you can set up the cleaning so that it does not affect important or marked messages, as well as choose which folder to move unwanted messages. By default, they are sent to the "Deleted Items" folder of the account to which they belong.
This feature allows you to write a letter now and send it later. Just indicate the time of sending and forget about the letter - it will arrive without your participation. Gmail is proud of this feature with its own, but it is also in Outlook.
Write a new letter, specify the addressee and subject, as usual. Then click the Options button in the message box and select Delayed Delivery. In the window that opens, check the Do not deliver until box and specify the date and time. Other parameters can be set. For example, mark a message as important or forward a copy to another address.
Outlook stores scheduled to send messages in the Outbox folder until they are sent. Then the letters will be moved to the Sent folder.
If you need to cancel a delayed delivery or change the date and time of sending, open the "Outbox" folder and find your message there. Click Delay Delivery on the Options tab and change the date and time in the Do Not Deliver Until field. Or uncheck the box to disable delayed delivery.
In the right hands, this is an incredibly powerful tool that can help you deal with large volumes of correspondence. The Quick Steps feature allows you to automate any sequence of actions and perform them with one click.
On the Home tab, find the Quick Actions button. There are several templates provided here, but you can also make your own. To do this, click on "Create New" in the "Quick Actions" section and enter a name. Then, by clicking on the "Actions" button, select the operations you want to perform, step by step. The quick action can be saved in the toolbar or assigned a combination.
For example, you can create a quick action to move selected messages to a specific folder and mark them as read. Or, massively reply to your interlocutors by creating a reminder in the calendar to meet with them. Turn on your fantasy.
You can open multiple Outlook windows at the same time. This will allow you to view your email, calendar, and tasks on a large monitor without using the navigation buttons to switch between mail and calendar.
This is very easy to do. Right-click on the icon of the open mail client in the taskbar and select Outlook from the menu that appears. A second window will open. When you close the mail client, go to "File" → "Exit" in any of the open windows, without clicking the close button in the upper right corner. The next time you start Outlook, it will open with the same number of windows.
This function allows you to automatically perform certain actions with new mail. Click on "Rules" on the "Home" tab and select "Manage Rules and Alerts". This is where you can create, modify and manually run them.
Click "Create Rule" and then set your preferences in the window that appears. You can tell the application to sound a certain sound signal, display an alert and transfer letters that meet certain criteria to the desired folder.
By default, Outlook uses your email address as the account name, but you can change the account name. At the same time, it will remain the same on the server of your e-mail provider, so you can call your own by their content: "Work", "Home" and so on.
To change the name of an account, right-click on the account (left panel) and select "Account Properties". Or go to File → Details. Then open "Account Settings", select the account you want to change the name of, and click "Change". Enter a new name, then click Next and Finish.
Geeky tricks that will help you use Outlook more efficiently are suitable for those who are used to working with a keyboard, not a mouse. Press Win + R to open and enter the commands:
- outlook.exe / nopreview - open Outlook without a preview window.
- outlook.exe / select folder_name - open Outlook with a specific e-mail folder instead of the one that you have assigned as the main one. If instead of folder_name to introduce outlook: calendar, the calendar will open.
- outlook.exe / restore - open Outlook, restoring all windows, if the program was closed as a result of a system error.
- outlook.exe / finder - open the powerful Outlook search tool.
If you know any other cool Outlook tricks, share them in the comments.
With the development of computer technology, programmers are extremely rapidly developing and offering a variety of applications, utilities, which many users may not even guess about.
The letter can be moved to the archive if you are sure that it is of value and may be useful to you more than once.
If your other partners or acquaintances are waiting for such a letter, you can forward it to them in its original form. To do this, just click on the "Forward" button and specify recipient addresses in the "To" line.
Also in the horizontal menu there is a "Reply" button, using which, your answer will be sent immediately to the person with whom you are conducting a written dialogue.
If several users participate in a written dialogue, and for all of them you want to send the same response, the developers made this task easier by introducing a "Reply All" button. The generated response is sent simultaneously to all automatically inserted addresses.
When conducting business correspondence, it is often necessary to print the received documentation. This function is also implemented in Outlook, just go to the "File" menu, find the "Print" option, and then proceed by analogy with other office applications when you need to print a document.
Click File - Print to send the message to the printer
Quite often, spam mailings come to email addresses, which only clog up the mailbox, but are of no value to the user. Not only that, they may contain malware, so it is recommended to delete them without opening them. To delete several letters at once, first select all unnecessary ones, and then click on the "Delete" button in the "Home" menu.
The app developers have implemented another successful feature that allows you to search for important emails. To do this, call the "Quick Search" function located in the horizontal menu.
In the search box, enter your search rule. It can either be a piece of textual information that you want to find, or enter the email address of the person whose letters you want to search for.
If you need to create a new message, in the horizontal menu go to the sub-item "Home", and there find the button "Create message". After that, a blank field for the letter will open. You can write whatever you want, as well as attach an image, videos, documents, etc. to it.
The text message itself can be formatted, if desired, using a different font, color, size. You can insert hyperlinks as needed.
Outlook 2010 has a built-in address book, as in previous versions of the mail application, so there is no need to type the address of the person to whom we want to send a message or reminder every time.
Additional Outlook features
Outlook 2010 differs from a simple email application in that it serves not only to receive and send correspondence, but also allows you to plan important events to eliminate overlaps, as well as avoid other unwanted misunderstandings.
How planning is done
Many people, having learned that Outlook is capable of successfully performing the functions of an organizer, want to receive information on how to create a rule in Outlook 2010, how to schedule events, how to set a reminder in order to exclude further non-completion of tasks due to high workload and banal forgetfulness.
In the lower left part of the menu there is a "Calendar" icon, by clicking on it, you will open the calendar and you can plan in it.
There are two options for planning a specific day. You can select a specific day in the calendar, click on it and enter a reminder indicating which event is planned for that date.
If the event is due in a few months, you can go to the "Home" menu, find the item "Create meeting" there, click on it and in the new dialog box that opens, enter all the data, including the name and date of the meeting, meeting or event ...
If you have a meeting that requires other colleagues to attend, you can use the Invite Participants feature.
It is easy to figure out how to create a reminder in Outlook. It is enough to enter the time interval when the application should signal and remind you of an upcoming meeting or an important report.
Outlook makes it easy to create a rule that is formed by the user himself and applies to search queries, mailing, and receiving correspondence.
So, such a mail application makes work easier due to the presence of many useful functions, of which there are much more than those listed above. Learning the application, the user will be able to discover many amazing possibilities for himself, learn how to carry out planning by substituting a specific rule. And certainly later it will hardly be possible to abandon such an application, which acts as the best assistant.
E-mail is increasingly replacing conventional postage from everyday life. The number of users sending correspondence via the Internet is increasing every day. In this regard, there was a need to create special user programs that would facilitate this task, would make receiving and sending e-mail more convenient. One of these applications is Microsoft Outlook. Let's find out how you can create an email inbox on the Outlook.com mail service and then connect it to the above client program.
Mail registration on the Outlook.com service is done through any browser. We drive the address Outlook.com into the address bar of the browser. The web browser redirects to live.com. If you already have a registration record with Microsoft, which is the same for all services of this company, then simply enter your phone number, email address or your username in Skype, click on the "Next" button.
If you do not have an account with Microsoft, then click on the inscription "Create it".
The Microsoft registration form opens in front of us. In its upper part, enter the first and last name, an arbitrary username (it is important that it is not occupied by anyone), a password for entering the account (2 times), country of residence, date of birth, and gender.
At the bottom of the page, an additional email address (from another service) and a phone number are recorded. This is done so that the user can more reliably protect his account, and in the event of a password loss, he can restore access to it.
Be sure to enter a captcha for the system to check that you are not a robot, and click on the "Create an account" button.
After that, a record appears that you need to request a code via SMS to confirm the fact that you are a real person. Enter your mobile phone number, and click on the "Send code" button.
After the code has come to the phone, enter it in the appropriate form, and click on the "Create an account" button. If the code does not come for a long time, then click on the "Code not received" button, and enter your other phone (if available), or try again with the old number.
If everything is fine, then after clicking the "Create an account" button, the Microsoft welcome window will open. Click on the triangle-shaped arrow on the right side of the screen.
In the next window, we indicate the language in which we want to see the e-mail interface, and also set our time zone. After you have indicated these settings, click on the same arrow.
In the next window, select the theme for the background of your Microsoft account from those offered. Click on the arrow again.
In the last window, you have the option to indicate the original signature at the end of the messages you send. If nothing is changed, then the signature will be the standard: "Sent: Outlook". Click on the arrow.
After that, a window opens, which says that the account in Outlook has been created. Click on the "Next" button.
The user is moved to their Outlook mail account.
Linking an account to a client program
Now you need to link the created account on Outlook.com to Microsoft Outlook. Go to the "File" menu section.
In the window that opens, in the "E-mail" tab, click on the "Create" button.
A window for selecting a service opens in front of us. Leave the switch in the "Email Account" position, in which it is located by default, and click on the "Next" button.
The account settings window opens. In the “Your name” column, enter your first and last name (you can use a pseudonym), under which you previously registered on the Outlook.com service. In the column "E-mail" we indicate the full address of the mailbox on Outlook.com, registered earlier. In the next columns "Password" and "Password check", enter the same password that was entered during registration. Then, click on the "Next" button.
The process begins to connect to your Outlook.com account.
Then, a dialog box may appear in which you should again enter your username and password to your account on Outlook.com, and click on the "OK" button.
After the completion of the automatic configuration, a message will appear stating this. Click on the "Finish" button.
Then, you should restart the application. This will create a custom Outlook.com profile in Microsoft Outlook.
As you can see, creating an Outlook.com mailbox in Microsoft Outlook consists of two steps: creating an account through a browser on the Outlook.com service, and then linking this account to the Microsoft Outlook client program.
Email has proven to be such a great solution and such a convenient way to maintain contact between people that most active Internet users today can no longer remember the last time they had to write regular letters - if ever, ever.
Simplicity and utmost convenience, the ability to send text messages and files of various formats to any inhabitant of the planet through their own mail account, as well as sending almost at the speed of light, could not but please users.
Since the active development of Internet technologies, all kinds of postal services have become widespread, which provide functionality for sending and receiving letters via the Internet and this was done using a web interface. However, the capabilities of the mail web interface are far from perfect, and this shortcoming has given rise to a considerable number of more or less successful computer programs for working with e-mail. One of the most popular programs in this segment is the multifunctional application Microsoft Outlook in Russian.
To download Outlook mail for free in Russian, you need to use the installer of one of the following office suites: Office 2013, Office 2016 or the universal web version of Office 365 on a computer with Windows or Mac OS. You can, of course, use older releases, for example, such as 2007 or 2010, but we recommend that you pay attention to the latest releases in view of the extended functionality and compatibility with most popular mail services. In this case, setting up outlook for yandex or mail.ru will not cause any difficulties at all.
This is due to the fact that many users could not correctly configure Yandex mail in outlook due to not knowing which server of incoming Yandex mail to indicate and what type of protocol to use for incoming mail (POP3 or IMAP). Because of this, the entrance to the mail was difficult. This also applied to other well-known postal services such as Google, Yahoo, etc.
Today, from the once little-known Microsoft Outlook application, we received not just a program for working with mail, but a full-fledged effective mechanism in the person of an excellent information manager supplied as part of the Microsoft Office suite.
A common mistake can be called the fact that users often confuse this client with the Outlook Express application - it is also a mail software, but these are still completely different programs with different goals.
An indisputable advantage is its ability to work not with one mail account, but with several at once - for each of them the application creates and maintains its own account. Thus, you can configure receiving Outlook mail for yandex, mail.ru, google, rambler, as well as many other services and your own sweat servers.
In addition, the email client works with newsgroups, and also allows you to take full advantage of not one user, but several - each of them has their own identity. But even this would not have made Outlook so popular if it were not for the additional modes that provide a huge array of possibilities.
Contact management
The "Contacts" mode was originally created in order to collect and store information about the correspondents to whom messages are sent and from whom mail is received. However, the regime subsequently evolved to an effective option to electronically store information about any of its contacts, including not only business communication, but also personal interactions. Among other things, the program uses a modern computer Internet environment and is able to provide information taken from social networks about any contact.Tasks
The "Tasks" mode is a complete list of activities important for the user of the program. Moreover, the event subject to fulfillment or participation may contain the dates of its beginning and end, or it may be indicated without them.Event management
The "Calendar" mode is required not only to remember what date it is, but also in order not to forget about the important matters of today with an accuracy of the minute - meetings, appointments or any other events. If necessary, Outlook can inform any necessary correspondents about a meeting or meeting using a variety of communication channels, from local network and e-mail to fax messages.Documentation
The "Diary" mode records any actions that the Outlook user performed at the computer - working with documents, mail, talking on the phone. In addition to them, the mode allows you to keep records in the style of an ordinary classic diary, if there is a need.Create notes
The "Notes" mode in outlook is more like a handy notebook - here you can make any note as soon as the corresponding idea occurs to the user.Both the main functionality and additional modes are learned very easily and quickly, so the program is relatively simple to use, and the design of the software controls turned out to be a harmonious and beautiful addition to all its capabilities. Therefore, if you have already wondered how to set up Outlook and do not know where to start, then pay attention to the simple and convenient help system called by the F1 button.
Among these features, the great idea of \u200b\u200bthe developers is especially distinguished - organization of operational activities... The name, which is not clear at first, hides the ability to perform a certain standard set of actions by pressing just one button - this is incredibly convenient and saves a lot of time.
Another pleasant quality of the mail client is the ability to structure the array of messages: the application will demonstrate the complete sequence of messages, which, if necessary, will help to find any desired letter, the answer to it, and all related messages in this sequence. If the message flow turns out to be excessively long, it can be divided into an arbitrary number of shorter chains - each of them can be deleted, archived or divided into arbitrary categories.
General short list of Microsoft Outlook features:
- interaction with many popular mail services, connecting to an account in a few clicks;
- allows you to work with a large number of mail accounts at the same time;
- cross-platform (Microsoft Outlook can be downloaded for free for Android, iOS, Mac OS, and of course Windows.
- in the absence of access to a PC, it is possible to work with mail via the Internet version of the program - Outlook.com
- the ability to recover messages that were deleted long ago;
- detailed and high-quality localization of the interface (good support for the Russian language);
- convenient mechanism for printing messages received by e-mail;
- work with attachments (allows you to send and receive "size" files hosted on the OneDrive cloud);
- Allows you to archive old messages (a whole set of tools is provided for this);
- Full work with the scheduler and built-in calendar (sharing with other users);
- efficient and full-fledged work with user contacts (it is possible to import to the phone);
- the Internet version of Outlook.com automatically interacts with other Microsoft services and applications, such as the popular messenger Skype, OneNote, OneDrive cloud, etc.
- allows you to keep all user contacts in one place for easy administration and synchronization with mobile devices;
- the ability to download Microsoft Outlook for free in Russian (depending on the type of subscription and license).
Convenient mail interface
In order to find all the messages from the interlocutor we need, just open the view and you can see all the correspondence with the contact of interest, as well as any tasks and calendar events that include.As a building block of an office suite, Microsoft Outlook has excellent work synchronization with Microsoft Word, and adds automatic diary and document tracking to the user's experience.
Considerable features of the program are aimed at ensuring that user time is spent as efficiently as possible, and the efficiency of its actions is maximized, but a large number of users choose simpler mail clients, since Outlook, with all its versatility, is not as easy to use as its counterparts. But if this does not scare you, you can safely download the version of the program in Russian.
Microsoft Outlook is one of the most popular email applications. She can be called a real information manager. Its popularity is due in no small part to the fact that it is Microsoft's recommended email application for Windows. But, at the same time, this program is not pre-installed in this operating system. You need to buy it and carry out the installation procedure in the OS. Let's find out how to install Microsoft Outlook on a computer.
Microsoft Outlook is part of the Microsoft Office suite and does not have its own installer. Therefore, this application is purchased together with other programs included in a specific edition of the office suite. You can choose to buy a disc, or download the installation file from the official Microsoft website, after paying the specified amount of money, using the electronic form of payment.
Start installation
The installation procedure begins with the launch of the installation file, or disc with the Microsoft Office package. But, before that, it is imperative to close all other applications, especially if they are also included in the Microsoft Office package, but were installed earlier, otherwise there is a high probability of conflicts or errors in the installation.
After launching the Microsoft Office installation file, a window opens in which from the list of presented programs, you need to select Microsoft Outlook. Make a choice, and click on the "Continue" button.
After that, a window with a license agreement opens, which should be read and accepted. To accept, put a tick next to the inscription "I accept the terms of this agreement." Then, click on the "Continue" button.
Further, a window opens in which it is proposed to install Microsoft Outlook. If the user is satisfied with the standard settings, or he has a superficial knowledge of changing the configuration of this application, then click on the "Install" button.
Setting up the installation
If the user is not satisfied with the standard configuration, he should click on the "Settings" button.
In the first tab of the settings, called "Installation parameters", it is possible to select various components that will be installed with the program: forms, add-ons, development tools, languages, etc. If the user does not understand these settings, then it is best to leave all the parameters default.
In the File Locations tab, the user specifies in which folder Microsoft Outlook will be located after installation. This parameter should not be changed unless absolutely necessary.
In the "User information" tab, the user name is indicated, and some other data. Here, the user can make their own adjustments. The name he enters will be displayed when viewing information about who created or edited a particular document. By default, data in this form is pulled from the user account of the operating system in which the user is currently located. But, this data for the Microsoft Outlook program can, if desired, be changed.
Continue installation
After all the settings are complete, click on the "Install" button.
The process of installing Microsoft Outlook begins, which, depending on the power of the computer and the operating system, may take a long time.
After the installation process is over, a corresponding message will appear in the installation window. Click on the "Close" button.
The installer closes. The user can now launch Microsoft Outlook and use its capabilities.
As you can see, the process of installing Microsoft Outlook is, in general, intuitive, and is available even to a complete beginner, if the user does not start changing the default settings. In this case, you need to already have some knowledge and experience in handling computer programs.
