How to translate from Word to pdf. How to translate a document from word to pdf using a text editor

PDF is one of the most popular electronic formats. The need to translate other files to PDF may appear under different circumstances. Most often, Word documents are converted to PDF, but if you wish, you can convert almost any file. The following guide will help you figure out how to do this.

Converting Word Files

There is a built-in converter in Word. It can be used to get PDF documents. First, you draw up a simple Word document with text and the required additional elements, format it as needed, and at the stage of saving choose the following option:

At the same time, the converter allows you to choose whether the file will be saved in a compressed form "for the Web", or the document will be saved in the highest possible quality. In practice, the difference in the final size is not very noticeable. The finished PDF will be noticeably larger than the original Word document.

A universal method for converting files to .PDF

Use special software to convert any text and graphic files to PDF. There are a lot of utilities with such functions. DoPDF is one of the simplest and at the same time functional applications. The utility is distributed completely free of charge.
The application is installed on the computer as a virtual driver for printing. This makes the utility a universal converter that allows you to save documents to PDF from any software product in which the file printing function is available.

The installation itself is carried out in a manner similar to the installation process for any other applications. First, the installer will ask you if you need to install a custom add-on for Word.

After successfully completing the installation of the program, you will be able to translate any files that could be printed into PDF. To do this, go to the print settings and select from the drop-down menu a virtual printer with the name of the program.

On the "Properties" tab, you can select the resolution for printing. Also, when saving, you can set the quality of the PDF file. If the document is executed using non-standard fonts, check the "Embed fonts" line. This will save third-party fonts in the final PDF.

If at the beginning of the installation you did not refuse to install the add-on for MS Word, a new tab will appear on the panel of the office editor. It provides the tools and settings offered by the utility for saving to PDF.

The settings, in essence, do not change in any way, but the button makes working with the utility more convenient.

Now you can convert almost any file to PDF without much difficulty, I hope you enjoyed my article, and if you have any questions or you know a way easier and better, then write in the comments!

When working with office Word documents, users have a need to convert a Word document into a PDF document. Converting the DOC format to PDF is necessary in many cases, which I will discuss below.

The Microsoft Word program is widely used in enterprises; quite a few users work with the program on their personal computers. The Microsoft Word text editor, as a separate application, is included in the Microsoft Office suite.

Word documents are saved in the modern ".docx" format or in the old ".doc" format. Most of the users in the old fashioned way call all Word files as "DOC". Therefore, this article will mainly refer to the ".doc" format, although everything written has the same relation to the ".docx" format.

Documents in “.DOC” or “.DOCX” format are easy to edit, while documents in “.PDF” format, on the contrary, are rather difficult to edit. The PDF format has its own field of application: reporting documents, forms, forms, e-books, instructions, etc. are saved in PDF. PDF is a portable format that is equally displayed on any computer or device, which is very important for certain types of documents.

Translation of a Word document to PDF is necessary in some cases, for example, when you need to create an e-book, to protect the document from changes, to send the document by e-mail, etc.

Currently, the PDF format is supported by all major browsers, so there will be no problems with opening files of this format on any computer, even if there is no special viewer for files of this type. Word documents (in doc and docx formats) require Microsoft Word or an application on your computer that supports opening files in these formats.

Based on these considerations, it becomes necessary to convert (convert) a file from one format to another. True, much more often a PDF to Word conversion is required. How to convert DOC to PDF?

Let's take a look at free ways. You can convert doc to pdf for free in the following ways:

directly in Word if the application is installed on your computer
from another text editor that supports Word format
using an online DOC to PDF conversion service
using a virtual printer
in a specialized program for converting DOC to PDF

In this article I will tell you how to save a Word document to PDF in a Microsoft Office program (Microsoft Word 2016, Microsoft Word 2013, Microsoft Word 2010, Microsoft Word 2007), in free office programs (LibreOffice, OpenOffice), using a virtual printer in the program (Universal Viewer) that supports opening Word files.

The free versions doc to pdf converters have limitations, so we will not consider them in this article. Online services (word to pdf converters) have some limitations compared to programs, I will tell you more about them another time.

Convert doc to pdf in Word 2016

First, let's take a look at how to convert a DOC file to PDF in Microsoft Word 2016.

To translate a document from Word to PDF in Microsoft Word 2016, follow these steps:

Click on the "File" menu and then select "Export".
In the Export tab, select Create PDF / XPS Document, and then click the Create PDF / XPS button. You can use another option: "Save As", then select the save location and format for saving the file.

In the Publish as PDF or XPS window, select a save location, name your document, select optimization settings. By default, a standard optimization is offered, suitable for web publishing and printing. The minimum size assumes that the file is published on the Internet with slightly lower quality. Click on the "Options ..." button to select other settings.

In the Options window, select the options you want to convert the file to: compatibility options, which pages to keep, and more.

In the Publish as PDF or XPS window, click the Publish button.

The converted DOCX to PDF document opens in a PDF viewer on your computer (in this case, the file is opened in Adobe Acrobat Reader).

How to convert DOC file to PDF in Word 2013

Converting Word to PDF in Microsoft Word 2013 is no different from converting it in Microsoft Word 2016.

Translation of a document from word to pdf in Microsoft Word 2013 takes place in several stages:

Enter the "File" menu, click on "Export".
In the Export tab, select Create PDF / XPS Document, and then click the Create PDF / XPS button.
In the "Publish as PDF or XPS" window, select the desired settings, and then click on the "Publish" button.

Converting Word to PDF is complete, you can open the converted file.

How to save word document as pdf in Word 2010

With Microsoft Word 2010, you can convert .docx or .doc files to a .pdf file.

In Microsoft Word 2010, you need to convert docx to pdf in the following way:

Enter the "Start" menu, click on "Save As"
In the Save Document window, in the Save as type box, select PDF. Specify a name for the file, select a save location, optimization settings, if necessary, change other parameters.

After that, a PDF file will be saved on your computer.

How to save a Word 2007 document to PDF

Now let's see how to save a Word 2007 document to PDF. Starting with Microsoft Word 2007 SP1, Microsoft has introduced an add-in, a PDF Converter, to Word.

Open your document in Word 2007, and then follow these steps:

Click on the “Office” button.
Select "Save As" from the menu, then "PDF or XPS", give a name to the file.
In the “Publish as PDF or XPS” window, select the file type “PDF”, the optimization options: “Standard” or “Minimum size”, use the “Options” button to change the settings if you are not satisfied with the default settings.
Click on the "Publish" button.

How to convert Word to PDF in LibreOffice

Many computers come with the free office suite LibreOffice or OpenOffice, which replaces Microsoft Office. These programs support opening MS Word files. These programs have the functionality to save a document in PDF format.

Open a Word document in LibreOffice Writer, then follow these steps:

In the program menu, click on the "Export to PDF" button.

In the "Export" window, select a save location, name the file, the format will be selected automatically.
Click on the "Save" button.

Saving Word file to PDF in OpenOffice

Open the file in the "doc" or "docx" format in the OpenOffice program, follow the sequential steps:

Go to the "File" menu, select "Export to PDF" in the context menu (or click on the button located on the panel).
In the "PDF Options" window, select the required settings in the tabs: "General", "Initial View", "User Interface", "Links", "Security".

Click on the "Export" button.

Saving DOC to PDF using a virtual printer in Universal Viewer

In programs with a print function, it is possible to save a file in PDF format if a virtual printer is installed in the Windows operating system. I have already written about this method in detail in this article.

Windows 10 has Microsoft Print to PDF virtual printer installed. If your computer does not have a virtual printer, install a free virtual printer on your computer such as doPDF, Bullzip PDF Printer, etc.

We also need any program that can open files in Microsoft Word format. I will show the whole process using the example of the Universal Viewer program, which is used to open files of a large number of formats.

Open a Word document in the Universal Viewer, then follow these steps:

Enter the "File" menu, select "Print ..." in the context menu.
The "Print" window opens, in which you need to select a printer. The printer name displays all available printers: physical and virtual. Select a virtual printer based on its name. For printing settings, click on the "Properties" button, if necessary, change the parameters.
Click on the "OK" button.

In the Save Print Results window, name the file, select a location to save, and then click the Save button.

Conclusion

If necessary, the user can convert a Word document (in DOC or DOCX formats) to a PDF file for free. Conversion to PDF takes place using a virtual printer and programs: Microsoft Word, LibreOffice, OpenOffice.

Good afternoon, readers of my blog! Today I want to talk about a problem that many people usually face at the beginning of their journey. Namely - how to translate a document from word to pdf and vice versa. Today I will talk about how you can convert formats without losing the structure of the text itself.

How to translate document from word to pdf and vice versa

Why convert PDF to DOC and vice versa

First, I want to explain why this or that format should be used. Originally * .PDF was developed by the American company Adobe for the US authorities so that they could store and distribute documents. Now this format is used if you need to send a letter or other text, create a resume, send an important document, write a book or even a post on your own blog.

Anyone who sends you a text in this format does not provide that you will edit something in it. The file is difficult to modify, but easy to print and read.

Of course, there are exceptions to all rules. And it is for this that there are many ways to convert the document format * .pdf to * .doc, namely the file for the Microsoft Word program. The main ones are: the use of a text editor, special utility programs and online services. I will go into more detail about each of them, preparing screenshots for clarity.

Using a text editor

To change the format of the document, you can open it in any text editor. Let's take Microsoft Word and Open Office as an example. These programs are used more often than others.

Word

To convert a DOC document to PDF, you need to print the text we need with all the edits and formatting (headers, bold highlight, etc.). After that, you need to click on the FILE button in the top panel and go to the SAVE AS command.

After that, the following dialog box will open:

In the FILE NAME line, enter the name of the document, and in the FILE TYPE drop-down menu, select the PDF format. Here you can also choose the type of text optimization - standard or minimal. At the end we press the SAVE button. That's all, the text is ready. It can be viewed in a new format!

Openoffice

Microsoft Word is a paid program, so many netizens use the free Open Office suite.

You can download the program of this text editor on the official website: https://www.openoffice.org/ru/

To translate a document from word to pdf, you need to open the text editor Writer. It has a toolbar similar to Word. Press the PDF button when our text is fully written and formatted.

In the dialog box that opens, you need to enter the file name, select the folder for storage and click the SAVE button.

Utilities and other software

Utility programs are simple pieces of software that are installed on a computer. Such auxiliary programs do not require much disk space and can be easily installed even by a “teapot”.

The most common ones are:

PDFCreator;
Free Word to PDF Converter;
BullZip PDF Printer.

Let's take a closer look at the PDF Creator program. After a simple installation, open the program and see the following dialog box:

Press the SELECT FILE FOR CONVERSION button and select the document you need to convert.

In the window that appears, enter the title of the document, select the folder in which it will be saved and click SAVE. The conversion process begins. At the end, our document will open, but in a new format. If all is well, then just close the program.

Online services

Free online services can also help in converting text. They are convenient to use if you are not at a stationary computer. For example, on the road or at home by the tablet. Free online converters are no worse than stationary ones, as they quickly complete their tasks.

One of these online services is the site https://smallpdf.com. To convert a document, you just need to follow this link: https://smallpdf.com/ru/word-to-pdf

The screenshot shows that thanks to the service, you can convert DOC documents to PDF and vice versa for free. In this case, files can be downloaded from both PC storage and Google Drive. We need to press the SELECT FILE button, specify the location of the document and save the new document in the updated format. As you can see, everything is simple, fast and convenient.

Let's summarize

Now you also know how to correctly and quickly translate a document from word to pdf and vice versa. Remember that in the new format it is impossible to change the content of the text, so it is better to make all the edits in advance and carefully proofread each letter. Only then can you be sure that the converted document is correct.

When working with office Word documents, users have a need to convert a Word document into a PDF document. Converting the DOC format to PDF is necessary in many cases, which I will discuss below.

Translation of a Word document to PDF is necessary in some cases, for example, when you need to create an e-book, to protect the document from changes, to send the document by e-mail, etc.

Based on these considerations, it becomes necessary to convert (convert) a file from one format to another. True, conversion is required much more often. How to convert DOC to PDF?

Let's take a look at free ways. You can convert doc to pdf for free in the following ways:

directly in Word if the application is installed on your computer;
from another text editor that supports the Word format;
using an online service to convert DOC to PDF;
using a virtual printer;
in a specialized program for converting DOC to PDF.

Convert doc to pdf in Word 2016

First, let's take a look at how to convert a DOC file to PDF in Microsoft Word 2016.

To translate a document from Word to PDF in Microsoft Word 2016, follow these steps:

Click on the "File" menu and then select "Export".
In the Export tab, select Create PDF / XPS Document, and then click the Create PDF / XPS button. You can use another option: "Save As", then select the save location and format for saving the file.

In the Publish as PDF or XPS window, select a save location, name your document, select optimization settings. By default, a standard optimization is offered, suitable for web publishing and printing. The minimum size assumes that the file is published on the Internet with slightly lower quality. Click on the "Options ..." button to select other settings.

In the Options window, select the options you want to convert the file to: compatibility options, which pages to keep, and more.

In the Publish as PDF or XPS window, click the Publish button.

The converted DOCX to PDF document opens in a PDF viewer on your computer (in this case, the file is opened in Adobe Acrobat Reader).

How to convert DOC file to PDF in Word 2013

Converting Word to PDF in Microsoft Word 2013 is no different from converting it in Microsoft Word 2016.

Translation of a document from word to pdf in Microsoft Word 2013 takes place in several stages:

Enter the "File" menu, click on "Export".
In the Export tab, select Create PDF / XPS Document, and then click the Create PDF / XPS button.
In the "Publish as PDF or XPS" window, select the desired settings, and then click on the "Publish" button.

Converting Word to PDF is complete, you can open the converted file.

How to save word document as pdf in Word 2010

With Microsoft Word 2010, you can convert .docx or .doc files to a .pdf file.

In Microsoft Word 2010, you need to convert docx to pdf in the following way:

Enter the "Start" menu, click on "Save As"
In the Save Document window, in the Save as type box, select PDF. Specify a name for the file, select a save location, optimization settings, if necessary, change other parameters.

After that, a PDF file will be saved on your computer.

How to save a Word 2007 document to PDF

Now let's see how to save a Word 2007 document to PDF. Starting with the version of Microsoft Word 2007 SP1, it has introduced an add-in - a converter to PDF into the Word program.

Open your document in Word 2007, and then follow these steps:

Click on the “Office” button.
Select "Save As" from the menu, then "PDF or XPS", give a name to the file.
In the “Publish as PDF or XPS” window, select the file type “PDF”, the optimization options: “Standard” or “Minimum size”, use the “Options” button to change the settings if you are not satisfied with the default settings.
Click on the "Publish" button.

How to convert Word to PDF in LibreOffice

Many computers have installed free office suites LibreOffice or OpenOffice, which serve as a replacement for Office. These programs support opening MS Word files. These programs have the functionality to save a document in PDF format.

Open a Word document in LibreOffice Writer, then follow these steps:

In the program menu, click on the "Export to PDF" button.

In the "Export" window, select a save location, name the file, the format will be selected automatically.
Click on the "Save" button.

Saving Word file to PDF in OpenOffice

Open the file in the "doc" or "docx" format in the OpenOffice program, follow the sequential steps:

Go to the "File" menu, select "Export to PDF" in the context menu (or click on the button located on the panel).
In the "PDF Options" window, select the required settings in the tabs: "General", "Initial View", "User Interface", "Links", "Security".

Click on the "Export" button.

Saving DOC to PDF using a virtual printer in Universal Viewer

In programs with a print function, it is possible to save a file in PDF format if a virtual printer is installed in the Windows operating system. I already wrote about this method in detail in the article.

We also need any program that can open files in Microsoft Word format. I will show the whole process using an example of a program that serves to open files of a large number of formats.

Open a Word document in the Universal Viewer, then follow these steps:

Enter the "File" menu, select "Print ..." in the context menu.
The "Print" window opens, in which you need to select a printer. The printer name displays all available printers: physical and virtual. Select a virtual printer based on its name. For printing settings, click on the "Properties" button, if necessary, change the parameters.
Click on the "OK" button.

In the Save Print Results window, name the file, select a location to save, and then click the Save button.

Saving to PDF in WordPad

The standard WordPad program included in the Windows operating system supports opening and working with docx and doc files by default if Microsoft Office is not installed on the computer.

Open a Word document in a WordPad window.
Click on the "File" menu, select "Print".
In the "Print" window that opens, select a virtual printer, click on the "Print" button.

Conclusions of the article

Using Word 2010 or 2013
1. Open the file in Word.
2. Select the "File" tab and go to a new window.
3. In the "File Types" field, you must select "Create PDF or XPS Document". After that click on "Save as PDF / XPS".
4. Click Create PDF / XPS.
5. In the dialog box, you must enter a name for the file, and determine its location on your device.
6. Click "Publish".
Remember that this method is only applicable for Word 2010 or 2013, when using the 2007 version, the menu will have significant differences.

Method 2

Using Word 2007
1. Open the document to be converted.
2. Click the "File" menu item located at the top left.
3. Select the appropriate settings in order to save it as PDF.
You must remember that this method is only relevant for Windows, if you are using a Mac, you must try other methods.
4. Enter the desired filename and make any other desired settings.
5. Click “Save”, which will convert the document and then open it in Adobe Reader.

Method 3

Using WORD on Mac OS
1. Select and open the file you want to save.
2. From the menu, open the File\u003e Print tabs.
3. At the bottom left, click the "PDF" button and then select "Save as PDF" from the drop-down menu.
4. Enter a title and name for the file to be created. Adjust other settings if necessary.
5. Click Save.

Method 4

Using other versions of WORD
1. Select on your computer and open the source file.
2. From the menu, click File\u003e Print.
3. Click on the drop-down list of printers installed on the device. Select PDF in it.
4. Click OK.

Method 5

Using -converters
1. Go to any free site that offers document to PDF conversion. Such resources can be easily found on the Internet by typing the search query "convert word to pdf".
You should not use a resource that requires you to pay for this service, install any software or perform an action that you do not understand. There are many free, easy-to-use online PDF converters out there today, and you don't need to complicate your task. All sites of this purpose work on the same principle.
2. Click Browse and locate the required Word file.
3. Enter your email address if necessary. Some sites send the converted file to your mailbox.
4. Click on the "Convert" or "Convert" button, wait while the file is processed.
5. Download the converted file to your computer. If nothing appears on the screen, you should look for the converted file in your mailbox.

Method 6

How to translate a WORD document into PDF using Open Office
1. Download OpenOffice from the Internet, a free program that is fully compatible with Microsoft Word.
2. Click on the downloaded file twice to install the downloaded application on your PC.
3. Open the original Word document in the installed program.
4. Find File\u003e Export as PDF in the main menu.
5. Come up with a name for the PDF document.
6. Click "OK" or "Save" to convert. If you decide to stop using an online converter, you should take into account that the sites may be malfunctioning.
Always back up your document before starting conversion.
Note that OpenOffice can open the DOCX file, but not allow editing.

Warnings

All of these methods are relevant for standard documents. Files with complex formatting can be converted with partial loss of data.
If you intend to convert confidential documents, avoid online converters.